Privacy Statement Warendorf Lawyers and Civil-Law Notaries
1. To whom is the Privacy Statement applicable?
The statement is applicable to any and all persons with whom Warendorf is in contact in the context of its legal services and of whom Warendorf processes personal data as also to the visitors of our website www.warendorf.nl
2. What personal data does Warendorf process of you?
Initially, it regards the clients or their contact persons. This also concerns the personal data of other persons with whom Warendorf is in contact on account of its services, – e.g. persons referring or introducing new clients, (representatives of) other business relations, employees, participants in courses, presentations, and receptions organised by Warendorf as well as visitors of its website.
Personal data are primarily understood as any and all data that the lawyers and civillaw notaries of Warendorf require for the handling of the case of the client – e.g. an incorporation, transaction or proceedings – and for the establishment of his or her identity: name and address, telephone number, and email address as well as (copies of) passports or other identity documents. This all derives from the legislation and regulations applicable to the professional practice of lawyers and civil-law notaries as also from the Dutch Anti-Money Laundering and Anti-Terrorist Financing Act.
But also other data that regard the identity of persons fall under personal data within the meaning of the statement, e.g. IP addresses, data from the Trade Register and the Land Registry, business websites, press publications, and social media like LinkedIn.
3. For what purposes does Warendorf use and process your personal data?
The personal data are exclusively used by Warendorf:
– to perform the engagement that the client awarded to (the lawyers and/or civil law notaries of) Warendorf;
– to maintain contact related to its services with clients or other data subjects as intended under 2; or
– to comply with our statutory obligations that are imposed on the professional practice of lawyers and civil-law notaries.
4. How long does Warendorf retain your personal data?
Warendorf does not retain the personal data longer than required for the purposes for which they are used, unless the law prescribes a longer retention period. Personal data of clients are in principal deleted at the latest three yeas after termination of the business relationship, of employees at the latest two years after the end of the employment. Personal data of other relations are cleared once every three years.
5. Who has access to your personal data?
The personal data are only accessible to the lawyers and civil-law notaries of Warendorf and the relevant support staff. The data shall, if Warendorf is held to do so in the context of the legislation and regulations, inter alia, the Dutch Anti-Money Laundering and Anti-Terrorist Financing Act, exclusively be shared with the third parties authorised in the same. If so required, personal data are shared with other parties or other involved parties in the context of the handling of the case.
Processing of personal data by service providers of Warendorf exclusively takes place on the basis of processing agreements that comply with the rules of the GDPR.
6. What is the basis for the processing of your personal data?
The processing of the personal data by Warendorf is based partly on the engagement of the client and his or her, whether or not implied, consent and partly on the legislation and regulations applicable to the services of lawyers and civil-law notaries and partly on the justified interests of Warendorf, e.g. contacting business relations and sending invitations.
7. How are your personal data secured?
At Warendorf we make every effort to take appropriate technical and organisational security measures to protect the personal data stored by us. For instance, we implemented far-reaching security measures against loss, abuse, and alteration of your personal data for which we are responsible.
8. Transfer of personal data to countries outside the EEA
The dossiers that are handled by our lawyers and civil-law notaries are stored in the European Economic Area (EEA). The personal data included in them are not transferred to countries outside the EEA, unless this is required for the institution, enforcement or substantiation of a legal claim.
9. Your rights
You are entitled to request:
– insight into the personal data that we process of you;
– change or correction of your personal data if you are of the opinion that the personal data that we process are incomplete or inaccurate;
– erasure of certain of your personal data; and
– transfer of your data to another party.
You can also object to the processing of your personal data. As already indicated, you are always entitled to revoke your consent if we process your personal data on the basis of your consent.
For more information about the rights that you can exercise in pursuance of the privacy regulations, we kindly refer you to the website of the Dutch Data Protection Authority. Go to this web page for an overview of your rights pursuant to the privacy regulations. As the occasion arises you are also entitled to submit a complaint to the Dutch Data Protection Authority.
11. Contact details of Warendorf
Warendorf Lawyers & Civil-Law Notaries
1075 AE Amsterdam
(0)20 – 798 82 00